Space Allocation

About the Process

Space Allocation (Formally the Space Allocation Committee) is responsible for the oversight of office and storage space within the Memorial Union Building. Supervised by MUBOG, the committee conducts an annual space allocation process. This rigorous process involves reviewing the suitability of current space assignments and considering new applications. Organizations interested in obtaining space within the MUB should follow the process outlined below.

The Space Allocation Process

The Space Allocation Process begins two weeks after the start of the fall semester for the following Fiscal Year (FY). For example, the Space Allocation Process for FY25 (Academic Year 2024-2025) will begin two weeks after the start of the fall semester 2023 (FY24). The Space Allocation Application can be found in the forms section of Catalyst or below, and it will remain open until the first week of December. Any student organization that currently holds office or storage space or wants to gain space must fill out this application. After submitting the application, a member of the student organization must sign up for a time to come before the MUBOG general meeting using the link found in the application. MUBOG holds these hearings throughout the semester, usually 5-6 organizations are present for meeting times. These hearings are meant to help the members of MUBOG make more informed decisions about student spaces based on the answers given in these hearings.

During the spring semester, MUBOG uses the information they gathered from both the applications and hearings to create a recommendation for space allocation for the next Fiscal Year. Once the recommendation is finalized, it is sent to MUBOG for approval. If approved, the MUBOG Executive Board will distribute space allocation decision letters to all organizations with space within the MUB or apply for it.

APPlicatons for Space Allocation for FY25 have closed

Space Allocation Appeals

Suppose an organization is denied space or gets it revoked by MUBOG. In that case, the organization may appeal this decision to the Director of the Memorial Union & Student Activities (melissa.beecher@unh.edu). All appeals must be made in a letter via email within 5 business days of the collection of the space allocation decision letter 30 days after the release of the space allocation decisions (whichever comes first). Once an appeal is filed, the Director will consult with the rest of the MUBOG Executive Board. The approval or disapproval of an appeal is ultimately made by the Director of the Memorial Union & Student Activities. Student organizations who have lost their space may reapply for space during the scheduled space allocation period.

The Mid-Year Space Allocation Process

The Mid-Year Space Allocation Process can be used by any organization looking for storage space for the current Fiscal/Academic Year. This applies to organizations that were not granted, do not have, or need more storage space. This process can not be used to obtain office space within the MUB. The Mid-Year Storage Application will open at the beginning of the fall semester and will remain open until the end of March. This application can be found in the forms section of Wildcat Link or below. Once the application has been submitted, it will be reviewed by the MUBOG Executive Board. The Executive Board will vote to approve or deny the request and will issue a decision letter to any organization that applied. This process is on a first come, first serve basis, as there is a limited amount of space within the MUB. If the organization's application is approved they will be granted temporary space for the rest of the Fiscal Year. Even though an organization was granted this temporary space, it still must go through the regular space allocation process to receive space for the next Fiscal Year. 

Apply for Mid-year Storage

Important Space Allocation Dates

Student Organization Office Improvements 

The Memorial Union Board of Governors is also responsible for helping any student organization that has office space within the MUB obtain furniture and technology upgrades. From new filing cabinets or couches to new computers, MUBOG will assist any organization in selecting items and securing funding from the Student Activity Fee Committee (SAFC). Any student organization seeking office improvements should reach out to the MUBOG Business Manager at mubog.bm@unh.edu any time before two weeks the release of the space allocation decision letters.