Sample Emails and Scripts

Sample Email: Request to Meet with the Instructor

Sample 1: Initial Accommodation Meeting

Hi professor, I hope your week is going well! I wanted to connect with you about my accommodations. My accommodation letter was sent to you on <date>, and I was hoping to follow up with you about how the accommodations will be implemented in your course. Is there a time that you will be available to meet with me? Thank you for your help. I look forward to working with you this semester!

Sample 2: Accommodation Concern

Hi professor, I hope your week is going well! I wanted to let you know that I plan to come by your office hours on <date> to talk about my accommodations. My accommodation letter was sent to you on <date>, and I was hoping to follow up with you about how the accommodations will be implemented in your course. I look forward to connecting with you during office hours. Thank you for your help!

Sample Script: Initial Accommodation Meeting

  1. Greet your instructor
  2. Introduce yourself and express your excitement for the course
  3. Confirm your instructor received accommodation letter
  4. Review your accommodation letter
  5. Explain the importance of your accommodations (please note, students are under no obligation to self-disclose their disability to an instructor at any time.)
  6. Ask the instructor about how accommodations will be implemented in their course
    1. What are you required to do as the student? 
    2. What is the instructor going to do? 
  7. Confirm your understanding is accurate
  8. Ask if there are any specific next steps
  9. Thank the instructor for their support in meeting your accommodation needs

Sample Script: Accommodation Concern Meeting

  1. Greet your instructor
  2. Share something exciting you have learned in their course
  3. Discuss your concern with your instructor
    1. What is the issue/concern?
    2. When did the issue/concern come up?
    3. Have there already been steps taken to try and address the issue/concern?
  4. Discuss possible solutions with the instructor
  5. Create a plan for addressing the concern
    1. Goals
    2. Steps towards reaching the goal
    3. Instructor and student responsibilities
    4. Communication guidance
    5. Overall timeline
  6. Confirm your understanding of the plan is accurate
  7. Thank the instructor for their help in addressing the concern

Sample Email: Follow-Up After a Meeting

Sample 1: Summary for an Initial Accommodation Meeting

Hi professor, Thank you for meeting with me today! I wanted to provide a summary of what we discussed and our plan moving forward. My understanding is that the plan for accommodations in your course will be:

  • <bullet points about the key aspects the implementation plan>.

Please let me know if I missed anything or if there is something I misunderstood. Thank you again for your help. I look forward to your course this semester!

Sample 2: Summary for a Meeting about a Concern

Hi Professor, Thank you for meeting with me today! I appreciate your time and efforts in addressing my concerns. I wanted to provide a summary of what we discussed and our plan moving forward. My understanding is that the plan for addressing the concern will be:

  • <bullet points about the key aspects of the implementation plan>.

Please let me know if I missed anything or if there is something I misunderstood. Thank you again for your help. I really appreciate it!