Data Reporting

We all report data frequently, but it is important to think about how we can do that in an accessible way. People who use screen readers will struggle to navigate complicated tables, and complicated graphics can be equally difficult to access. It is, therefore, important to think about how to best represent data in a way that all users can access.  Data is often represented in Word documents through tables, charts and diagrams, and images.  

Tables are commonly used to display data.  Data is typically displayed in rows and columns and includes the reporting of specific metrics across multiple categories. As often as possible, the use of tables should be limited. If used, the data tables should be simplified to ensure only the most relevant data is presented in as simple a format as possible. 

When representing data, images should be avoided if possible. For example, rather than creating an image of a chart or table, it would be better to ensure it is created in Word or imported from Excel. This will allow for additional edits that cannot otherwise be done with an image alone. Unfortunately, the only key accessibility feature of images is the ability to add alt-text.  It is unlikely that alt-text alone will overcome the variety of accessibility challenges that arise using charts, tables, and graphics.  

Learn More about Accessible Data Reporting

• WebAIM - Creating Accessible Tables  
• Microsoft – Create Accessible Tables in Word 
• Microsoft - Design Power BI reports for accessibility
• Microsoft - Make your Excel documents accessible to people with disabilities

• Accessibility and Usability at Penn State – Charts and Accessibility