Room and Board Agreement

A. General Provision. 

Every student residing in University housing is subject to the provisions of the Student Rights, Rules and Responsibilities handbook and the terms of this Agreement. All rules of conduct governing the behavior of University students shall be enforced; violations of rules, policies and regulations as stated in the Student Rights, Rules and Responsibilities handbook and this Agreement shall be subject to appropriate University sanctions, including eviction from University housing. Students can be held responsible for any policy violation that occurs in their room.  All students are expected to conduct themselves in a manner consistent with the expectations of the University, as stated in the Student Rights, Rules and Responsibilities handbook, and this Room and Board Agreement. All references to rules in the body of this Agreement are found in the Student Rights, Rules and Responsibilities handbook.

  1. Eligibility. In order to live in University housing, students must be classified as full time students. Full-time undergraduates are defined in accordance with rule (01.112) in the Student Rights, Rules and Responsibilities handbook. Full-time graduate students are verified through the Graduate School. Summer school students must be enrolled in one (1) or more credit courses by UNH Continuing Education during the period of housing.  In order to live in The Gables apartment complex students must be 19 years of age or at least a sophomore as defined in the Student Rights, Rules and Responsibilities handbook (rule 03.112).  In order to live in the Woodside apartment complex students must be 20 years of age or at least a junior as defined in the Student Rights, Rules and Responsibilities handbook (rule 03.112).  Undergraduate students not meeting these criteria are permitted to live there only by exception.  Babcock Hall is a graduate residence.  Undergraduate students of non-traditional age are permitted to live there only by exception.
  2. Terms of Agreement. This Agreement is for a period of one academic year (both semesters) or in the case of summer session, for a period equal to the duration of the student’s summer courses. Housing accommodations are not available during University vacation periods except for students residing in the apartments, Babcock, the Upper Quad, Congreve, Fairchild, Hetzel and Adams Tower West (additional fees apply).  University Housing services, including access to the room or apartment, begin on the designated opening day and end within 24 hours after a student's last final exam or cancellation of this Agreement. Graduation, official withdrawal from the University, academic suspension from the University, or mutual consent of the parties constitutes the only basis for release from this financial responsibility. Non-renewal, suspension, eviction, exclusion or dismissal will result in cancellation of charges according to the Refund Schedule in section C. This Agreement cannot be transferred or reassigned.
  3. Reservation of Space.  To reserve a space, students must submit a housing application and pay a housing deposit by the designated deadline. Electronic or written signature of the student on the housing application legally binds said student to the terms and conditions of this Agreement. If a student cancels after the deposit is paid or a promissory note signed, Refund Schedule in section C applies.  The University will offer a student the opportunity to reserve a space at its sole discretion. Its use of a priority system, including lottery and wait lists for making such offers, may be changed or limited at its sole discretion.
  4. Housing Assignment.  Assignments are made by the Department of Housing. Use of student preference, seniority, or time priority systems for making such assignments may be changed or limited at the University's sole discretion. Reasonable accommodations for persons with disabilities will be made to the extent possible.  Such accommodations may include but are not limited to room type requests, proximity to facilities, service animals and power-driven mobility devices.  All requests for such accommodations must be approved by UNH Disability Services for Students. The University will cooperate to the degree possible with students desiring a change in room or apartment assignment. Babcock and apartment residents may not be reassigned to the undergraduate residence hall system unless granted an exception by the Department of Housing.  The University retains the right to administratively change a housing assignment at its sole discretion. The University reserves the right to assign more occupants to a room than the established capacity when the demand for housing exceeds the spaces available. In such cases, the housing fee for all occupants involved will be reduced based on the housing rates established by the Board of Trustees. When the room is no longer over-assigned, for any reason whatsoever, and the extra furniture is removed, all occupants involved will be required to pay the increased fee, pro-rated, based on room or apartment capacity.  The occupant(s) is (are) responsible for any changes in housing fees.  If the extra furniture remains in the room at the request of the remaining residents or if the residents of the room do not ready the extra furniture for pick-up, the room will be considered broken down and the occupants will be required to pay the increased fee, pro-rated, based on room or apartment capacity.
  5. Occupancy.  Occupancy begins when you accept a key or combination to your room.  Only the student officially assigned and checked into a specific room may occupy that room.  At its own choosing, the Department of Housing may require you to move to another room in order to consolidate unassigned spaces. You may occupy only the type of room for which you are paying. 
  6. Move In/Move Out.  Every student is personally required to complete designated check-in procedures at the beginning of occupancy and complete designated check-out procedures at the end of occupancy. The Room/Apartment Inventory and Condition Form, obtained at check-in, will become the basis for an assessment of charges due to damage or loss. Failure to return a signed Room/Apartment Inventory and Condition Form results in the student’s acceptance of the University’s pre-assessment as valid. Before moving out, a student is required to remove all refuse, remove all personal possessions, and leave the room or apartment clean. Charges for additional cleaning required, removal of personal property, or for any damage or loss of University property, normal wear and tear excepted, will be billed to the student(s). 

a)     Keys. Keys will be issued to the student of record on arrival at the beginning of the occupancy period. Keys may not be transferred, duplicated, or given to other persons. Lost keys should be reported immediately to the Housing office. In each case in which keys are lost, the lock will be changed, new keys issued, and the student billed. Keys said to be temporarily mislaid, keys not returned at the end of the occupancy period, or unauthorized duplicate keys turned in at the end of occupancy will be considered lost keys and charges will be assessed to the student.

b)     Combination Locks. Students assigned to a room with combination locks are prohibited from issuing or in any way communicating the combination to their room to any person or persons. Combinations will be changed as occupants officially move out of rooms. If a combination change becomes necessary as a result of the combination being communicated to others by the student, the student will be billed for the cost of the combination change.

7.  Liability.  The University shall not be liable directly or indirectly for theft, destruction, or loss of money, valuables, or other personal property, belonging to, or in the custody of, the student for any cause whatever, or whether such losses occur in the student rooms, storage areas, public areas, hallways, or in the baggage related to shipment or storage. The student is encouraged to carry personal property insurance. The University is not responsible for personal property left behind by students after the date of their withdrawal, transfer, departure, suspension, eviction or dismissal from any accommodation in University housing. Students are particularly encouraged to remove all valuables from their accommodations during periods of absence or during University vacations. In the event of mechanical difficulty (air conditioning, heat, hot water and other equipment) or interruptions of electrical power or water service, the University will make reasonable efforts to restore service; however, there will be no reduction of housing charges because of such failure.  In the event of damage by fire, water, steam or other causes which render the room or apartment wholly unfit for occupancy, the University reserves the right to reassign the student to alternative University housing accommodations. If alternate quarters are not available, this Agreement may be terminated and the student shall not be entitled to recompense for damages except for a pro-rated housing fee refund.

8.  Staff.  The University will provide staff in accordance with the University policy of providing students with a living experience that complements the academic mission of the University of New Hampshire.

9.  Communication.  The University of New Hampshire and Department of Housing often communicate with students on official matters in written form. The progression of technology has prompted the University to adapt both its administrative and educational communications to benefit from this technology. In those instances when the University chooses to communicate with students through technology (including but not limited to email, portal communications, and electronic messaging), it often does so with the use of University-generated UNH Username (IT ID). The University will provide and maintain this UNH Username (IT ID); it will be the responsibility of the student to monitor official communication sent by the University to this UNH Username on the UNH e-mail system, as well as those posted to the UNH Portal (MyUNH/Blackboard) and accessible with this UNH username.

10.  Parking.  Student/guest parking will be determined in accordance with the parking and traffic rules and regulations. Only vehicles for persons with disabilities (displaying the appropriate permit) may park in designated parking areas. Any vehicle illegally parked is subject to towing and/or a fine, and disciplinary action.

11.  Storage.  Storage space for surplus or seasonally used property is NOT provided. Each student must make his/her own arrangements for such surplus storage off campus. No article of any nature may be stored in stairwells, attics, housekeeper closets, interior and exterior building passageways, roofs or on the grounds.

12.  Entry/Inspection.  University staff members reserve the right to enter a student’s room or apartment at any time, whether or not the student is present to (a) perform maintenance (b)  to conduct fire inspections (c) during an emergency  (d) to enforce safety or health expectations. 

a)     Advance notice is not required unless maintenance is expected to be substantially disruptive to students.

b)     The Durham Fire Department and the University reserve the right to determine fire safety standards for decorations and appliances and require students to take action to correct hazards. 

c)     The University of New Hampshire reserves the right to access and review individual records related to entering or exiting residential buildings.

12.  Laundry Service.  Laundry machines are provided for students and accept payment only in the form of Cat’s Cache. The University shall not be liable for any damage to or loss of personal property resulting from the use of the laundry machines, nor shall the University be liable for personal items left unattended in the laundry rooms.