Administrative Separation and Procedures for Readmission

22 Administrative Separation and Procedures for Readmission

The University of New Hampshire reserves the right to take reasonable and appropriate action to protect the safety and wellbeing for the campus community. This may involve disciplinary action or involuntary administrative separation.

22.1 Administrative Separation for Off-Campus Criminal Charges

The University finds that when a student faces a serious criminal charge, the process of defending against the charge can impose significant anxiety and substantially interfere with the student’s academic progress. When a student is charged with a felony crime or a crime with a maximum sentence over one year and the charge relates to homicide, assault, sexual assault, burglary, criminal threatening, fraud, distribution of illegal drugs, possession of substantial quantities of illegal drugs, or crime of violence, the student shall be administratively separated from the University pending resolution of the criminal charge or charges. During the period of separation, the student’s access to campus shall be restricted. The Associate Dean of the student’s college will be notified and, in turn, will notify the student’s faculty of the separation.

When it has been reported that a student has been charged with a felony crime as described above, the Dean of Students or designee shall send a letter to the student with notification of the separation and inviting the student to meet. The purpose of the meeting shall be to provide the student with an opportunity to challenge the separation and to request reconsideration. If the student does not schedule a meeting within ten calendar days of receiving the letter, the separation will become an administrative withdrawal.  If the student does request a meeting within ten calendar days of receiving the letter, that meeting will be scheduled as promptly as possible and the Dean of Students or designee shall communicate the outcome of that meeting within three calendar days. 

If the administrative separation is upheld by the Dean of Students or designee, the student will have the opportunity to appeal to the Vice President for Student & Academic Services who may grant the student’s request to continue his or her studies when an error has been made in determining that the student should be separated, or in extraordinary cases where there is no evidence that the student presents any risk of harm or criminal behavior to the University Community. The appeal request must be received by the Vice President for Student and Academic Services by no later than five calendar days after the student receives the letter from the Dean of Students or designee.  If the student does not appeal to the Vice President, the administrative separation shall be changed to an administrative withdrawal. The Associate Dean of the student’s college will be notified and, in turn, will notify the student’s faculty of the administrative withdrawal.

If the student does choose to appeal to the Vice President, the decision on that appeal will be communicated in writing to the student within three calendar days.  At that time, the Associate Dean of the student’s school or college will be notified and in turn will notify the student’s faculty of the final outcome of the process which could be either administrative withdrawal or lifting of the administrative separation.

Students who withdraw for reasons of pending criminal charges, whether voluntarily or are separated by administrative action, must apply for readmission through the Office of Undergraduate Admissions or the Graduate School. Readmission shall be contingent upon receipt by the appropriate Director(s) or their agents of documentation regarding the outcome of any criminal proceedings. This policy does not preclude the University from taking appropriate conduct action. (ad)

22.2 Administrative Separation for Reasons of Health Related Behaviors

The Dean of Students, or the Dean of the Graduate School, or designee, in consultation with Health Services, and/or Counseling Center, Disability Student Services, Behavioral Intervention Team, and Affirmative Action and Equity Office (ADA Compliance) may temporarily separate a

student for reasons relating to seriously impaired mental/physical health when such student’s health-related behaviors 1) pose a significant risk of substantial harm to health, safety or property of him or herself or other members of the University community, 2) and/or when the student’s health-related behaviors significantly disrupt the ability of other University community members to fulfill the University’s mission. Examples of such behaviors include but are not limited to

a) continuing disruptive behaviors after being told by a University official to stop

b) behaviors that indicate the student may be out of touch with reality or unaware of the consequences or effects of his or her behaviors

c) threat of or harm to self or others.

Administrative separation is not intended to be a substitute for other procedures as found in the Code of Conduct or Academic Policies. Such action may not be used as a means of excluding qualified students with disabilities.

The Dean of Students or Dean of the Graduate School or designee shall provide the student with a written statement of reasons for the temporary separation and invite the student to meet. The Associate Dean of the student’s college will be notified of the separation and in turn will notify the students’ faculty of the Administrative Separation. The purpose of the meeting shall be to provide the student with an opportunity to challenge the separation and request reconsideration. The Dean of Students or Dean of the Graduate School or designee may require documentation of readiness to return from a licensed attending medical authority and/or licensed psychologist, and consult with the appropriate University official(s) before lifting the separation. The student may be accompanied at the meeting by a member of the University community. The student must schedule a meeting within ten calendar days of receiving the written statement. If the student fails to request a meeting with the Dean of Students or Dean of the Graduate School within ten calendar days of beginning the temporary separation, or if the temporary separation is upheld either at the meeting and the student fails to appeal, or upheld upon appeal, the temporary separation shall be changed to an administrative withdrawal.

Within three calendar days of the conclusion of this meeting the Dean of Students or Dean of the Graduate School shall send a letter to the student informing him/her of the outcome. The Associate Dean of the student’s college or school will be notified and will in turn notify the students’ faculty of the outcome. The student may appeal the determination to the Vice President for Student and Academic Services or designee on the grounds that the decision made by the Dean of Students or Dean of the Graduate School was in error or the administrative separation violated UNH policies.

The appeal request must be received by the Vice President for Student and Academic Services by no later than three calendar days after the student receives the letter from the Dean of Students or Dean of the Graduate School. Upon a satisfactory showing of good cause, the Vice President for Student and Academic Services may grant additional time not to exceed five days, within which to file such appeal. Within five days of receipt of the appeal request, the Vice President for Student and Academic Services shall review the request and complete record compiled by the Dean of Students or Dean of the Graduate School in considering the appeal, and may request a meeting with the student. Upon completion of the review and no later than five days following receipt of the appeal request the Vice President for Student and Academic Services shall notify the student in writing of his/her decision to grant or deny the appeal.

The Associate Dean of the student’s school or college will be notified and in turn will notify the student’s faculty of the final outcome.

Students who withdraw for health reasons, whether voluntarily or are separated by administrative action, must apply for readmission through the Office of Undergraduate Admissions or the Graduate School. Readmission shall be contingent upon receipt by the appropriate Director(s) or their agents, of documentation regarding readiness to return from a licensed attending medical authority, and/or licensed psychologist; to the extent the withdrawal was for a condition that requires ongoing treatment, readmission may also be contingent upon documentation of the prescribed treatment course and the plan for implementation thereof. Readmission may also include a personal interview with either the Vice President or Dean of the Graduate School or his/her designee.

A final recommendation for undergraduate students regarding readmission will be made based on the information received, in consultation with the appropriate University officials(s) including the Behavioral intervention Team and forwarded to the Admissions Office. For graduate students, the Dean of the Graduate School will make the final decision based on the information received, in consultation with the appropriate University official(s). (ad/fs/gc)