May 14, 2004
for renewal notices for faculty/staff parking permits
Renewal notices for faculty/staff parking permits will be mailed
out soon. There have been a few changes to the parking permit renewal
process. This letter is to let you know what to expect, but this
document is not the actual renewal notice!
Renewal notices will be sent out soon to the home addresses of current
valid permit holders. Holders of permits that lapsed before June
30, 2004, will not be sent a renewal notice, and these people will
need to re-apply at Transportation Services. If you have recently
moved, and did not furnish your new address to Transportation Services,
please call 2-1010 with the new information right away. If you do
not get a renewal form at your home address before June 15, please
call Transportation. If you have unpaid tickets, please pay them
right away. As in the past, the renewal forms are personalized,
and will show permit, personal and vehicle information that’s
currently on file for you in our database. You will be asked to
review all that information for accuracy, making corrections as
As reported earlier this year, the price for parking permits
has changed to $50 per year. However, this increase can be mitigated
by requesting a pre-tax payroll deduction. By doing this, the effect
on your take-home pay is notably smaller than it is by paying with
after-tax dollars. Pre-tax payments are available by selecting a
payroll deduction option only. All $50 renewal payroll deductions
will be done by a pre-tax deduction of $25 on two consecutive paychecks.
Auto-Renew: This is the most convenient payment option available,
open to full-time and hourly employees alike.
Eligible faculty and staff are strongly encouraged to select “Auto-Renew”
to take advantage of the convenience and pre-tax savings. Under
Auto-Renew, you don’t need to fill out an application form
every year. We just send you a yearly notice advising you of an
impending pre-tax payroll deduction, and have you verify that your
personal & vehicle info is up to date. As long as you remain
eligible, and have no outstanding tickets at the time of renewal,
the renewal will be done for you automatically. That’s all
there is to it. The program is voluntary, and you may opt out later
if you chose.
It is very important to note that because of the change in permit
price, all previous enrollees of Auto-Renew must re-enroll under
the new fee. If you were in Auto-Renew in years past, your permit
will NOT automatically renew this year.
Single-year payroll deduction: In this option, you need
to fill out a renewal form every year, providing your personal &
vehicle information over again, and requesting a new payroll deduction
for the upcoming year.
Check or cash: You may also select a check or cash payment
to renew your parking permit, although there is no pre-tax benefit
available in this option, and the full price must be paid all in
one payment. This option requires filling out a new renewal form
in subsequent years as well.
Original permits: Eligible employees who don’t have
a permit to renew, but would like one, may apply for their original
permit. Their application must be accompanied by documentation of
employment. The payroll deduction payment options are available
for original permit sales or renewals through September 15 only.
After that, original permits or renewals may be purchased by the
check or cash payment option only. However, these employees may
enroll in Auto-Renew or select the single-year payroll deduction
option in the next renewal cycle.
For more information on permit renewals, sales, and campus parking,
Marc Laliberte, Transportation Services