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Taking Note

June 8, 2011

Be Aware Out There!
The University of New Hampshire Police Department’s Division of Emergency Management urges everyone to please be careful while walking and driving around campus. There are many construction projects underway that effect roadways, the interior and exterior of buildings, and sidewalks. Awareness is the key to accident prevention! 

End of Fiscal Year Reminder for Donations

The university’s fiscal year ends June 30, 2011. Any donations received by departments should reach the Records Department at the Elliott Alumni Center no later than the close of business June 29, 2011, to be processed in FY11.  Any gifts received after this date will be processed in FY12. If you have any questions, please contact Christine Royle at 2-4131.

Summer Hours for the Dining and ID Office

The Dining & ID Office will be closed on Fridays from 7/1 – 8/5.

Human Resources Offers Additional Training in PACES

The Office of Human Resources is conducting more in-depth demonstrations on the use of PACES (the on-line Position, Advertising, Classification and Evaluation System). The session will cover how to: view your most current position description, update it, complete on-line performance evaluation forms, and post job openings. The sessions are open to all employees.  No registration is required.
Thursday, June 16            1:30 to 3:30 p.m.         MUB Theater II
Tuesday, July 19              1:30 to 3:30 p.m.         MUB Theater II

Retirement Reception June 24 for Bob Downs, Mary Lussier, and Ruth Rollins
Please join Facilities Operations & Maintenance, Housekeeping Services in honoring: Bob Downs (40 yrs), Mary Lussier (23 yrs), and Ruth Rollins (28 yrs) in celebration of their years of service and dedication to the university Friday, June 24, from 10 a.m.-noon in the Strafford Room at the MUB. 

Energy Task Force Urges Cooling Awareness
With the start of warmer weather, the UNH Energy Task Force offers friendly reminders about air conditioning, windows and doors in our work space. Campus policy requires that air conditioners be set to achieve no lower than 76 degree temperature in the area. This normally means any window air conditioners be set at 75 degrees to achieve comfortable temperatures further removed from the specific units. When an AC unit is running in an open area, windows in that area should not be opened. If you are located in an office with a door and wish to open your window while an AC unit is running nearby, please keep your door closed. At the end of the day, please be aware of any open windows and/or running AC units and deal with them appropriately. It costs UNH more than $14 million annually to heat, cool, and power the campus, so it is important to use our energy wisely. Thank you and have a great summer.

Blackboard Upgrade Coming July 10
UNH IT will upgrade Blackboard 9.0 to version 9.1 on Sunday, July 10, 2011. This date falls after the completion of both the Spring 2011 semester and the end of the first summer session. Blackboard 9.1 is an incremental upgrade that improves on the redesigned interface of version 9.0 and includes many fixes and refinements. Be sure to take advantage of preview opportunities IT Academic Technology will offer throughout the spring semester. In addition, IT Academic Technology will be offering training and updates. We will provide updates and more information at http://it.unh.edu/bbupgrade.

New Training Requirement for IRB Applicants
The UNH Institutional Review Board for the Protection of Human Subjects in Research (IRB) is instituting a training requirement for any individual who submits an application for approval to use human subjects in research. Effective Sept. 1, 2011, applications to the UNH IRB must include for the project director (applicant) documentation of completion of the UNH Web-based training on human subjects protections*.  The UNH IRB will not review applications missing this documentation.  (IRB application materials will be revised in the late summer of 2011 to reflect this requirement.)

The training module takes approximately 30 minutes, and is available at http://www.unh.edu/rcr/HumSubj-Title.htm.  Individuals who certify their completion of the module at the end will receive an email containing the necessary documentation to be submitted as part of the IRB application after Sept. 1, 2011.

Contact Julie Simpson in UNH Research Integrity Services at 2-2003 with any questions about the training requirement or the documentation of completion of training.  Information about the IRB is available at http://unh.edu/research/human-subjects.
* The UNH IRB will accept documentation of completion of the UNH National Institutes of Health (NIH) human subjects protections training as well.

Follow Construction on Campus with Map
You can keep track of summer construction projects on campus with a new Web-based map http://facarcgis2.unh.edu/fdc_construction.htm. The map shows construction sites, lay down areas, construction fences and impacts to sidewalks and roadways. It will be updated on a regular basis throughout the summer. Throughout the summer a link to the map will be on the UNH map page as well as on the Energy and Campus Development home page and Facilities Design and Construction page.

MUB Copy Center Summer Hours
The MUB Copy Center will be closed from May 23 through Aug. 12 and will reopen on Monday, Aug. 15.  During this time, Printing and Mailing Services will be shifting all work to the West Edge facility and expect to maintain the level of service the UNH community has grown accustomed to.  Projects may be submitted to the online order site http://www.printing.unh.edu/index.html , e-mailed to printing.services@unh.edu, dropped off at the West Edge office, or you may call 2-0537 to arrange for the project to be picked up.  The West Edge office is open Monday through Friday from 7:30 a.m. to 4:30 p.m.

Drop in at the MUB for Yoga
Drop-in yoga classes will be offered at the MUB, room 334, Thursdays, noon to 1p.m. during the month of May and June, with the exception of June 23. Open to all levels. $ $5 per class. Bring a yoga mat and wear comfortable clothing. A few mats may be provided.
Harvard Pilgrim subscribers can obtain a receipt after each class to submit for reimbursement (up to $200 per calendar year) through the Harvard Pilgrim Wellness Connection program. Offered by Healthy UNH and Campus Recreation.

2011 Defer Pay Deadline Aug. 8  
Each year, academic year faculty and flex-time exempt status employees (PAT) who are in continuing status appointments (per HR policy F.10.22), can elect to receive their payment between the dates of their appointment or spread (defer pay) them out during a 12 month period (26 biweekly payments). New appointments are set up to pay between the dates of the appointment year and will continue as such until the employee elects otherwise. If the employee makes no election, payment will occur during the dates of their appointment year.

The election of the payment choice requires the completion of the USNH defer pay selection/change form.  If you are not making a change to your current payment choice, there is nothing you need to do.  If you are making a change, you will need to complete the USNH defer pay selection/change form and return it to the Office of Human Resources, 2 Leavitt Lane, by noon, Aug.8, 2011. Any form received after the deadline will not be accepted. Download the form.

Government regulations do not permit an individual to change the election once the payment year has begun.

Two options exist to assist an employee to prepare for the nonwork summer period.

  • An employee may receive their pay during the appointment period and use a self-directed fixed direct deposit allotment of their choosing to a savings account. This allows the employee to self-manage their money, making the amount that has been set aside available for them to use during the summer months.  This is the method recommend by USNH as it provides payment while the work is being performed, retains control and access to saved monies in an account of the employee’s choosing, and allows the employee to have access to their saved money.

  • Another option available would be to use Banner-HR “defer” pay method. This option would defer a portion of pay to a non-interest earning account and used for payment during the summer payout period.  This option does not provide flexibility as the deferred salary is not available to the employee, no matter the situation or need to have access sooner.

Questions may be directed to the payroll office at 2-1400 or Human Resources at 2-0500.

WeightWatchers at Work
Weekly WeightWatchers meetings will take place Thursdays, through July 28, noon to 12:45 p.m. All meetings except for June 23 will be in the MUB but the room changes so check the HR Training and Events Calendar, the MUB information desk or the list posted on the wall next to the MUB information desk for the location each week.

Join anytime during the series; rates will be prorated.  Open to all UNH employees.

Did you know that WeightWatchers is one of many covered health/wellness education programs for USNH Harvard Pilgrim members that can reimburse you up to $200 per calendar year. The list of approved Health Education classes is available for review.

Memories! There’s an App For That
UNH has a new Facebook App, UNH for U. The app allows users to browse yearbooks, tag photos with comments or names. 
Look for the app in the left column below the photo.

Ask an Advocate - Free Online Service for the UNH Community  
Ask an Advocate is a free online service available to the UNH community that provides information, support and referrals for survivors of sexual violence, relationship abuse and stalking.

Anyone who has a question about themselves, a friend, a student, a colleague, or a family member, can complete an online form. After the form is submitted, a trained Sexual Harassment and Rape Prevention Program (SHARPP) advocate will reply within 24 hours.

Questions asked through Ask an Advocate will be answered Monday through Friday between 8:30 a.m. and 4 p.m. except when the university is officially closed for holidays or weather emergencies.

If you need immediate assistance, call SHARPP’s 24 hour support line at 2-7233 or (888) 271-7233. Visit the SHARPP website for more information.

Massage Therapy at Health Services
Health Services provides discounted massage therapy 6 days a week to the UNH community. All massages are 50 minute with licensed massage therapists. Prices start at $35 and gift certificates are available. http://www.unh.edu/health-services/ohep/massage.html

Meditation at UNH
Health Services provides guided meditation sessions on Mondays from 12:15 – 12:45 p.m., free and open to the UNH community. Free meditation MP3s from the Health Services meditation CD Reflections are also available on UNH iTunes U site. http://www.unh.edu/health-services/ohep/meditation.html

Confidential HIV Counseling/Testing
Health Services provides a confidential HIV counseling/testing clinic on Thursdays from 11:30 a.m.–1:30 p.m. $25 per test, get results in 20 minutes. No appointment needed.

Resource Library
The Resource Library at Health Services contains thousands of resources on health and wellness and is available to all current UNH students, faculty and staff. The library is open Monday – Friday from 7:30 a.m.–4:30 p.m. and is located in Health Services on the second floor.

Career Development Grants
Career development grants are available from the American Association of University Women Educational Foundation to support women who hold a bachelor's degree and are preparing to advance their careers, change careers, or re-enter the work force. Special consideration is given to women of color, and women pursuing their first advanced degree or credentials in nontraditional fields.
Grants provide support for course work beyond a bachelor's degree, including a master's degree, second bachelor's degree, or specialized training in technical or professional fields. Funds are available for distance learning. Course work must be taken at an accredited two- or four-year college or university in the United States, or at a technical school that is fully licensed or accredited by the U.S. Department of Education. Funds are not available for PhD-level work. Grants range from $2,000 to $12,000 for one year.
For more information, visit http://www.aauw.org/learn/fellowships_grants/career_development.cfm

Become a UNH Sustainability Steward
Want to help your colleagues become more sustainable at work? Do you have ideas about making your office more efficient with resources like energy, water and money? Become a UNH Sustainability Steward. This new program, an initiative of the Energy Task Force and the Office of Sustainability, is looking for faculty and staff interested in taking UNH’s sustainability to the grassroots level in their buildings and departments. Learn more at www.sustainableunh.unh.edu/stewards.html or e-mail sustainability.info@unh.edu.

Office of Human Resources Benefits Representatives on Campus
Every other Monday, representatives from the Office of Human Resources, Benefits Administration will be available on campus to answer benefits questions, assist with enrollment, change in status and retirement.  Call Sue Nolan, 2-0504, for an appointment. The full schedule of dates may be reviewed on the HR Web site at http://www.unh.edu/hr/HR-Benefits-Representatives-on-Campus.htm.

Report Fraud Here
The USNH administrative policy on fraud establishes a high standard of ethical and professional conduct for its faculty, staff, student employees, and volunteers.  It encourages everyone to report potential, perceived, or suspected instances of fraud and strictly prohibits retaliation against anyone doing so.  http://usnholpm.unh.edu/BOT/III.Admin/K.htm 
The Internal Audit Office sponsors a Web-based reporting hotline (http://usnhaudit.unh.edu/hotline.htm) for individuals to relay concerns about potential fraud, waste, or abuse of USNH resources or non-compliance with laws, regulations, and policies. Messages can be posted on the hotline anonymously and are directed immediately to the USNH director of internal audit, Vicki Escalera, for investigation and follow-through. Individuals may also reach Escalera 2-3500.  (Please note this phone has caller ID.)

Lactation Room Available
Dimond Library and the UNH President’s Commission on the Status of Women would like to call attention to a lactation room that is available in Dimond Library. This private room contains a hospital-grade Medela breast pump, a gliding rocker, a refrigerator, and soft music. The room is designed for nursing and milk expression. A key can be checked out at the main circulation desk of the library. Please contact Pam Lehman at 2-1512 or the commission office at 2-1058 for more information.

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