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Compassionate Donation: How It Works

By Jody Record, Campus Journal Editor
August 3, 2011

Seven employees benefited from the generosity of their coworkers during fiscal year 2010-2011 after OS employees donated 205 hours (about 27 days) to the compassionate donation program that helps people who have exhausted all their applicable paid time off due to an illness or that of a loved one. PAT employees gave 66 days.  

Piloted in 2004, the program allows staff to donate vacation and earned time days to fellow employees who need extended time off due to a serious health condition—either their own or that of an immediate family member—and have used up all of their own time.

From July 1, 2010 to June 30, 2011, five OS staff members used a total of 518 donated hours while two PAT workers received a total of 24 days.

Compassionate donations go directly to an individual in need; they do not go into a common leave bank to be held for future use. All full-time or part-time staff members, as well as fiscal year faculty not covered under the collective bargaining agreement, are eligible.

Other conditions include:

  • A medical condition causing an employee to be out of work for at least 30 days, five days of which would be unpaid leave. The reason for the leave must meet Family and Medical Leave Act requirements.

  • Only earned time and vacation time can be donated, not sick time.

  • Recipients can only get 20 days donated to them in a 12-month period and the donating employee must have a minimum one week (e.g., 40 hours/5 days) of earned time/annual leave remaining after making the donation.

  • Time may be donated to more than one person so long as the total amount donated does not exceed 12 days. The maximum amount of time donated is pro-rated for part-time appointments.

  • Leave may be donated between employees in different departments and different employee types (e.g., OS, PAT, EE, non-AAUP faculty) but not to other colleges in the university system.

Donations are made voluntarily and anonymously and remain anonymous to the receiver.

“Compassionate leave donations help alleviate unexpected crisis situations that employees face.  We are grateful to have this option,” says Rachel Feeney, chairman of the PAT Council. “A staff member in need can contact their OS or PAT district representative, who can alert (anonymously) other staff in their district of the need to give.”

Download the donor form.

All requests and donations are coordinated through the Office of Human Resources. Read more information.

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