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Curtailed Operations Policies and Procedures

October 27, 2010

Oct. 26, 2010
TO:                  Members of the University Community                                                         
FROM:             Dick Cannon
RE:                  Curtailed Operations – Normal Work Week and Weekends

As we approach the winter season, I want to remind each of you of the University’s policies and procedures for declaring curtailed operations.  Although we hope for a mild winter, we must be prepared for extreme weather situations.

DECLARING CURTAILED OPERATIONS
UNH is a walking New England campus.  The campus includes eight miles of roads, forty-eight acres of parking lots and fifteen miles of sidewalks.  We must allow sufficient time to maintain these surfaces so that properly attired students, faculty and staff can move about safely within the campus in order to reach destinations and carry out normal activities.  We have many commuter students and operate an extensive bus service.  We must consider road conditions in the surrounding area.  The decision to curtail operations is made when the campus is, or is expected to be, unprepared for parking and pedestrian traffic, local road conditions preclude continuation of bus service and/or there are utility and power outages that impact our working environment.  Decisions to curtail typically relate to the basic teaching, research, public service and administrative responsibilities of our campus.  Decisions to curtail athletic events, conferences and events that have sold advance tickets are made and announced separately.  Further details will be posted on the University’s Web site.

Once we curtail operations, selected radio and television stations, the UNH Alert-Roam Secure System, the UNH Storm Information Line (862-0000) and UNH Web site will carry announcements.  If you have not yet signed up to receive text messages concerning Curtailed Operations, go to alert.unh.edu to register your e-mail address, cell phone, pager or Blackberry.

PROCESS
When the decision has been made to curtail operations, announcements will be made immediately and will include information about affected work shifts and classes (morning, afternoon and/or evening), the Wildcat Transit bus routes and Winter Parking Ban, if applicable.  Our goal is to make these announcements by 4:00 a.m. whenever possible.  If we curtail during our normal business hours (8:00 a.m. to 5:00 p.m.), University employees and students will be alerted via Directed Communication and the UNH Web site.  Circumstances permitting, we will endeavor to provide two hours advance notice of any curtailment during normal working hours.

Please do not tie up telephone lines by calling administrative offices, University operators or UNH Police to inquire whether a closing announcement is going to be made.  Any decision to curtail will be announced as quickly as possible.  Please also understand that some radio and TV stations post our announcements more quickly than others and may use their own terminology.  The UNH Storm Information Line and UNH Web site will have the complete information if there is any doubt.

When the University calls curtailed operations and classes are cancelled, the operating hours for Dining Services will be as follows:

Monday through Friday
If curtailed operations are called in the morning, Philbrook Hall, Stillings Marketplace and Holloway Commons dining halls will open at 9 a.m. for service. All retail operations (Gables Convenience, Wildcatessen, with Panache, Union Court-MUB, Albert's at Kingsbury, Zeke's at the Library, UNH Dairy Bar and Philbrook Cafe) will open when the University reopens. For example, if curtailed operations are called until 10 a.m., all retail operations will open at 10 a.m.  If curtailed operations are called in the afternoon or evening, the dining halls will close at 7 p.m. All retail operations will close during curtailed operations and reopen the next available day.

Weekends
If curtailed operations are called on a Saturday or Sunday, Holloway Commons and Philbrook Hall will be open for service both days from 9 a.m. to 7 p.m. All retail operations will remain closed during weekend curtailed operations.

It may be necessary to close dining operations or retail venues early due to inclement weather regardless if curtailed operations is called.  Notices will be posted in all facilities as soon as decisions are made.

PRIORITY PERSONNEL
A declaration of curtailed operations means that only personnel who perform priority support services are required to report to work or to remain at work.  Because UNH is a residential campus, regardless of the weather conditions, we must continue to provide services to our student population and ensure that our physical plant is properly maintained.  If you are unsure whether your position is considered priority in a weather emergency, please check with your supervisor.  Employees designated by their supervisors as priority personnel will receive equivalent time off for hours worked during curtailed operations.  In certain operations requiring continuous 24-hour service, staff members may be authorized payment instead of equal time off.  If you are not considered priority, please do not travel to campus.

USE COMMON SENSE
If we do not declare curtailed operations, all offices are open and all classes are held as scheduled.  We must naturally make our determination based on available weather forecasts and the predicted condition of the campus and immediate vicinity.  If staff consider that traveling conditions near their home are unsafe, they may choose to take vacation or earned time rather than drive in those conditions.  If faculty find it unwise to come to campus, they should make a special effort to contact their students, especially commuter students, so that no one travels to UNH unnecessarily. Procedures for the reporting of incidents and injuries can be reviewed at http://www.unh.edu/hr/pdfs/incident-reporting-forms-instructions.pdf

RADIO, TELEVISION AND STORM INFORMATION LINE INFORMATION

UNH will post details on curtailed operations as follows:
UNH Storm Information Line                     CALL             862-0000

UNH Home Page                               www.unh.edu Click on Storm Information link in the UNH News section for  details

 Radio Stations

Station                                                 Location          Number on Dial
WERZ-FM/WHEB-FM/WMYF-AM            Portsmouth      107.1 FM/100.3 FM/1380 AM/95.3 FM/930 AM
WHOM-FM/WBLM-FM                   Portland          94.9 FM/102.9 FM/94.3 FM/98.9 FM/97.9 FM
WJYY-FM/WNHI-FM                                   Concord          105.5 FM/93.3 FM
WKXL-AM/WTPL-FM                                 Concord          1450 AM/107.7 FM
WLNH-FM/WBHG-FM                    Gilford                        98.3 FM/101.5 FM/1490 AM/105 AM
WOKQ-FM/WSHK-FM                    Dover              97.5 FM/105.3 & 102.1 FM
WTSN-AM/WBYY-FM                     Dover              1270 AM/98.7 FM
WUNH-FM                                        Durham           91.3 FM
WWNH-AM                                       Dover              1340 AM
WZID-FM/WFEA-AM/WQLL-FM  Manchester      95.7 FM/1370 AM/96.5 FM

Television channels
WBZ-TV                                             Boston, MA                Channel 4
WCSH-TV                                          Portland, ME              Channel 6
WMUR-TV                                         Manchester,NH                       Channel 9

Winter Parking Ban
The winter Parking Ban runs from December 1st through March 31st, and is in effect nightly regardless of weather.  If conditions warrant, the starting and ending date can be changed with public announcement.  During this time parking is prohibited at any time between the hours of 12:00 midnight and 6:00 a.m.  in all but “Weather -Conditional” or Exempt” lots (see below).

“WEATHER CONDITIONAL” LOTS
These lots are open and available after midnight on nights when no declared snow emergency is in effect.  These lots resume their normal permit requirements at 6 a.m. the following weekday morning.  It is the responsibility of the motorist to ascertain the status of the Weather-Conditional lots (status is posted on signs at entrances to these lots and on a recorded message at 862-1001).  The Weather-Conditional lots are:  Lots B and C.  Lots H and T are also conditionally available for parking until 2 a.m. only.

“EXEMPT” LOTS
These lots remain open and available for after-midnight parking, regardless of weather conditions.  The Exempt Lots are:
All “Resident” lots, with appropriate permit
A-lot Section 4 (rear, nearest to Gables)
Visitor Lot
Specially-reserved spaces (Hall Director, Dean, H/C, etc. with appropriate permit)
Emergency Services Lot
Mast Road I Lot
New England Center Lot
West Edge Lot
Visitor Lot
All Handicap Accessible Spaces

Note that UNH Manchester makes weather-related decisions independent of UNH Durham


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