UNH Campus Journal
UNH  |  Calendar  |  Storm/Emergency
Home | Archive | Subscribe/Unsubscribe Contact

Minimum Usage Leave Time Will be Automatically Recorded as of July 1, 2009

By Jody Record, Campus Journal Editor
June 24, 2009

While the policy that requires employees to take a minimum number of days off each year is not changing, the manner in which the data is tracked will, starting July 1, 2009.

USNH requires all staff members to take a minimum number of vacation, personal or earned leave time days annually.  As in the past, if the requirement isn’t met by June 30, the unused days/hours are subtracted from the employee’s leave record.

Beginning with the new fiscal year, the minimum usage calculations will be done automatically. What’s more, OS workers—the only employees the change effects—will have to use just slightly less time than was previously required. 

Full-time PAT, AA, EE and fiscal year faculty members have to use the minimum 12 days a year. That’s not changing.

Currently, full-time OS employees have to use from 12 to 18 days of earned time a year, based on the number of years of employment. Beginning July 1, the range goes to from 10.81 to 17.5 days a year (based on the number of years of employment) whether they work a 37.5 or 40 hour week.

The minimum annual hour requirement is based on a 37.5 or 40 hour week.

The maximum number of earned time days that can be accrued annually ranges from 24 to 39 days for full-time staff, again, based on the number of years of employment. As with the minimum usage, the maximum recorded in hours differs slightly depending on the total number of hours worked weekly.

For operating staff who have time managed through FAMIS, Kronos, or are part of the Web-time entry pilot program, this information will be available via https://wise.unh.edu/.  For other employees, the leave recording forms on HR web site are being adjusted to reflect the new minimum usage calculation.   http://www.unh.edu/hr/pubs-frm.htm#time

The chart below shows the total number of minimum usage days needed each year before the change.

Operating Staff Minimum Usage Chart Before 7/1/09

 

Years of Service

Minimum
Usage Per Year @ 37.5 hours per week

Minimum Usage Per Month
@ 37.5 hours per week

Minimum Usage Per Year @ 40 hours per week

Minimum Usage Per Month @ 40 hours per week

Date of Hire Up to 6 Years

90 hours
(12 days)

7.5 hours

96 hours
(12 days)

8 hours

6 Years Up to 12 Years

105 hours
(14 days)

8.75 hours

112 hours
(14 days)

 9.33 hours

12 Years Up to 18 Years

 120 hours
(16 days)

 10 hours

128 hours
(16 days)

10.67 hours

18 Years and Over

135 hours
(18 days)

 11.25 hours

144 hours
(18 days)

 12 hours

 

The chart below shows the total number of minimum usage days needed each year after the change.  You will note that everyone will need to need to use fewer minimum usage days under this new formula.

For more information go to http://www.unh.edu/hr/hr-info-messages/minimum-usage-tracking-on-leave-records.pdf.  Call HR at 2-0501 with questions.

 

Operating Staff Minimum Usage Chart Effective 7/1/09

 

Years of Service

ET Accrual Per Hour Worked

Maximum Accrual Per Year @ 37.5 Hours Per Week

Minimum Usage Per Year  @ 37.5 Hours Per Week -Based on 45%

Maximum Accrual Per Year @ 40 Hours Per Week

Minimum Usage Per Year @ 40 Hours Per Week -Based on 45%

Date of Hire Up to 6 Years

 .092

 180.09 hours
(24 days)

 81.04 hours
(10.81 days)

192.1 hours
(24 days)

86.44 hours
(10.81 days)

6 Years Up to 12 Years

 .111

 217.28 hours
(29 days)

 97.78 hours
(13.04 days)

 231.77 hours
(29 days)

 104.30 hours
(13.04 days)

12 Years Up to 18 Years

 .130

 254.48 hours
(34 days)

 114.51 hours
(15.27 days)

 271.44 hours
(34 days)

 122.15 hours
(15.27 days)

18 Years and Over

 .149

 291.67 hours
(39 days)

 131.25 hours
(17.5 days)

 311.11 hours
(39 days)

 140.00 hours
(17.5 days)

 

 


email this page!

We welcome your story ideas, letters, photos, notable events, achievements, obituaries and/or memorium.

If you would like to submit an item, please contact the Editor at 862-1567.

Deadline for submissions is Tuesdays at 4 pm.

SHARE
Print this article Print
Email this
Subscribe
 Facebook

UNH Home | UNH News | Manage Your Subscription | follow UNH News on Twitter!
Campus Journal is produced by
UNH Media Relations
8 Garrison Ave., Durham, NH 03824
University of New Hampshire