Earned Time Accrual Rates and Minimum Usage

Earned Time Accrual Rates

For the purpose of this policy, one year of employment will equal 12 consecutive months of employment from date of hire. Non-exempt staff members accumulate Earned Time based on pay status hours up to those hours budgeted, and worked for the position, and years of employment to the University System. There is no maximum accumulation of Earned Time.

Earned Time Accrual Rates and Annual Minimum Usage Requirement for employees hired prior to 7/1/2011

Earned Time Accrual Rates and Annual Minimum Usage Requirement for employees hired on or after 7/1/2011

Information for employees hired prior to 7/1/2011

Information for employees hired on or after 7/1/2011

  

 For individuals hired prior to 7/1/2011:

Years of Employment Rate Earned Per Hour Approx.  Days Per Month
At Least Up To
Hire Date 6.0922.000
612.1112.416
1218.1302.833
18 and Over.1493.250

Minimum Usage*

*(Calculated on 45% of what is accrued during the fiscal year)

Years of Service Accrual Rate Minimum Usage
(37.5 hours/week)
Minimum Usage
(40 hours/week)
Days Per Year
 0 up to 6 years  .092 per hour  81.0486.44 10.8
 6 up to 12 years  .111 per hour  97.78 104.3 13.04
12 up to 18 years  .130 per hour  114.51 122.15 15.27
18 or more years  .149 per hour  131.25 140 17.5

Annual Minimum Usage

Computation of minimum usage will occur as of June 30 of each year. Employees with less than six months of service are exempt from minimum usage requirements.

Days converted into the Sick Leave Pool do not count towards minimum usage requirements.

Annual Minimum Usage Formula. Full-time annual minimum usage, per fiscal year (based on years of service) multiplied by employee's percent time.

Example:

 37.5 hrs/week40 hrs/week
Annual Minimum Usagefor 0 up to 6 years81.04 hrs/fiscal year86.44 hrs/fiscal year
 83% Time81.04 hrs/yr x 83% = 67.26 hrs86.44 hrs/yr x 83% = 71.75 hrs
 75% Time81.04 hrs/yr x 75% = 60.78 hrs86.44 hrs/yr x 75% = 64.83 hrs
 50% Time81.04 hrs/yr x 50% = 40.52 hrs86.44 hrs/yr x 50% = 43.22 hrs

For individuals hired on or after 7/1/2011:

Years of Employment Rate Earned Per Hour Approx.  Days Per Month
At Least Up To
Hire Date 12.0922.000
12 and Over.1252.718

Minimum Usage*

*(Calculated on 45% of what is accrued during the fiscal year)

Years of Service Accrual Rate Minimum Usage
(37.5 hours/week)
Minimum Usage
(40 hours/week)
Days Per Year
 0 up to 12 years  .092 per hour  81.04 86.44 10.8
12 or more years  .125 per hour  110.11 117.45 14.68

Annual Minimum Usage

Computation of minimum usage will occur as of June 30 of each year. Employees with less than six months of service are exempt from minimum usage requirements.

Days converted into the Sick Leave Pool do not count towards minimum usage requirements.

Annual Minimum Usage Formula. Full-time annual minimum usage, per fiscal year (based on years of service) multiplied by employee's percent time.

Example:

37.5 hrs/week40 hrs/week
Annual Minimum Usagefor 0 up to 12 years81.04 hrs/fiscal year86.44 hrs/fiscal year
 83% Time81.04 hrs/yr x 83% = 67.26 hrs86.44 hrs/yr x 83% = 71.75 hrs
 75% Time81.04 hrs/yr x 75% = 60.78 hrs86.44 hrs/yr x 75% = 64.83 hrs
 50% Time81.04 hrs/yr x 50% = 40.52 hrs86.44 hrs/yr x 50% = 43.22 hrs