Orienting Your New Employee

Orienting New Employees in Your Department/Office

Supervisors are responsible for orienting new employees to their position and their new department/office. Human Resources schedules new employees for attendance at "Getting Started @UNH", which is the orientation program for new hires that focuses on benefits, policies and resources at UNH to assist them in their successful transition to the University.

  PRIOR TO ARRIVAL:

  • Review IT Accounts Summary and establish UNH IT Computer Accounts for your new employee.
  • Establish appropriate telephone accounts and request departmental telecom authorization codes if appropriate.
  • Provide information/instructions so new employee can obtain UNH parking permit for their 1st day.
  • Ensure their workstation/workspace is set up and ready for their arrival.
  • Notify staff/department members of new hire and their start date.
  • Be sure someone is scheduled to be present to welcome them on their first day.

UPON ARRIVAL:

INTRODUCTIONS

  1. Arrange to introduce your new employee to:
    • Department Head and Assistants
    • Fellow Staff Members
    • Primary campus contacts
    • Assign a buddy/mentor for your new hire for the first few weeks to show them around the department/office and campus.
  2. Identify and record emergency contact information for new employee.

NEW EMPLOYEE'S ROLE

  1. Review position expectations and position description.
  2. Review the UNH HR Guide to Job Competencies - and Job Competencies Introduction form with new employee.
  3. Review performance at 3 month (OS only) and 6 month intervals. Performance Assessment Forms are available on the Forms page.
  4. Discuss the importance of his/her job for the department/office.
  5. Discuss the effect of their position on other areas.
  6. Discuss the effect other areas have on their position.
  7. Review the lines of supervision within department.

ATTENDANCE

  1. Review their work schedule and department/office hours.
  2. Review the department/office lunch and break schedules.
  3. Review how to report absences (scheduled & unscheduled). 
  4. Review process for department/office vacation requests.
  5. Review how to record time and attendance (if appropriate, based on system being used by your department/office).
  6. Review department/office procedures for attending classes during working hours.
  7. Discuss curtailed operations - explain if employee is considered "essential" or "non-essential" personnel.

PERSONAL FACILITIES

  1. Review procedure for getting uniforms (if appropriate).
  2. Show location of lunch/coffee break area(s) in the building and surrounding areas.
  3. Show location of washrooms.
  4. Show location of personal storage area (if appropriate).
  5. Show location of campus mail pick-up/delivery in your building/office and explain process.

PERSONAL CONDUCT

  1. Review department/office appearance expectations.
  2. Review the UNH Smoking Policy. 
  3. Review the making of personal phone calls and share resource for UNH telephone authorization codes.
  4. Review expectations regarding personal mail/e-mail.

SAFETY

  1. Explain what to do in case of accidents - who to contact, who to report it to (Worker's Comp., etc.).
  2. Explain what to do in case of fire, or other emergency - what are the evacuation routes, where is the department/office meeting up to insure all are accounted for. 
  3. Explain any safety rules particular to the department/office based on environment (chemical, radiation, equipment, etc.)
  4. Have new employees register for UNH Alert system.
  5. Review computer workstation setup and contact Environmental Health & Safety's Occupational Safety Officer at 603-862-4761 to coordinate an ergonomic assessment of employees workstation (if appropriate) to assist in preventing repetitive use injuries.

EMPLOYEE RESOURCES

  1. Recommend new employees subscribe to the UNH Campus Journal (Faculty/Staff newsletter).
  2. Recommend new employees subscribe to the UNH Parking Newsletter.
  3. Recommend they review the numerous Faculty/Staff resources available on-line.
  4. Recommned new employees subscribe to UNH IT's Signals Newsletter (monthly technology publication)