Guide for Designating Security/Safety Sensitive Positions and Required Background Check
Security Sensitive Function
Typical Positions Titles*
Typical Functions or Tasks*
Master Key access to University facilities and/or other access to residences, hotel rooms, or apartments.
Responsibility for safety and security of people or property.
Direct responsibility for care, safety & security of children and minors (anyone under age 18) who participate in University sponsored programs, including 4–H and summer youth camps.
Access to confidential or sensitive data or information, either through functional roles or system security access.
Direct access to, or control over, cash, checks, credit card transactions, or authority to commit financial resources of the University through contracts greater than $5,000.
Access to detailed personally identifiable information about students, faculty, staff or alumni, which might enable identity theft.
|Access to or responsibility for designated controlled substances or hazardous materials.|
|Regular operation of University-owned vehicles, machinery, or other equipment.|
* The tasks and positions listed do not include all positions, functions, or tasks which may require a background check.
** A criminal conviction background check will document any felony or misdemeanor convictions, identity, and sex offender registry. Human Resources utilizes a third party vendor to conduct the background check.
In addition to the background checks listed within the guideline, other types of background checks may be required (in line with operational needs, legal requirements and other relevant considerations). For example, a department elects to conduct a credit report on an employee in a safety sensitive position who has direct access to cash and cash equivalents. The types of background checks that a department may utilize include, but are not limited to: employment and reference checks; verification of credential, license, certificate, and/or degree; credit report; and Motor Vehicle Record search.