Program Operation Guidelines

Program & Risk Management Guidelines

UNH Study Away Eligibility Policy & Form

All UNH students studying abroad must meet the following academic criteria of the UNH Study Away Eligibility policy at the time of application. Eligibility is determined by students completing the required Study Away Student Eligibility Form, which can be found in the UNH Faculty-led Short-term Study Abroad Application Templates below. Please note that item #6 below references the petition process for a variance.

  1. Be in good standing with the Student Conduct System.
    1. A student who is on probation, regardless of the underlying violation, must successfully petition through the Academic Standards and Advising Committee (ASAC) for permission to participate. Petitions are available in the student's College Dean's Office.
  2. Have earned at least 32 credit hours, at least 12 of which must have been earned at the University of New Hampshire at the baccalaureate level.
  3. Have a minimum of 2.5 cumulative grade point average at the time of application to and at the time of departure for the study abroad program. Study abroad programs provided by UNH or other approved institutions may have higher minimum GPA requirements.
  4. Have a declared major.
  5. Transfer students, including transfer students from the Thompson School of Applied Science (TSAS) are not eligible to study abroad during the first semester of their baccalaureate program at UNH.
  6. There may be study away programs which are appropriate for first semester students who will not have satisfied the above eligibility criteria. Those students in their first semester must submit the following to the study away program directors to be reviewed by the Academic Standards and Advising Committee, which will determine student eligibility on a case by case basis:
    • Grades to date in all currently enrolled courses
    • Letter of recommendation from their Hall Director
    • Personal statement detailing their personal objectives for this experience
    • Letter of support from the Study Away program director

Additional Study Abroad Policies

Please review all UNH study abroad policies, including restrictions due to travel warnings, study abroad fees, and studying abroad following or during health withdrawals.

UNH Faculty-led Short-term Study Abroad Application Templates

Please use these application templates as the basis for developing your program’s student application. There is one application template for UNH students and one for non-UNH students. These templates include information and forms that are expected from all students enrolled on a UNH program. There are prompts for the sections that should be edited to make it specific to your program. Please note that not all programs require references. The template form was included as a resource should your program require them.

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Risk Management Guidelines

Prior to departure

  • Faculty shall review the Risk Management Resources online at http://unh.edu/cie/travel-resources.
  • Students shall receive information on the UNH International Travel Assistance And Insurance Program and download the International SOS App if applicable. Cards available from CIE or can be downloaded from the International SOS website.
  • Students should be registered with the U.S. Department of State. This can be done online at: http://travel.state.gov/travel/tips/tips_1232.html.
  • Faculty Leader shall subscribe to receive updates to Travel Warnings and Travel Alerts that are issued by the U.S. Department of State via email. This can be done online at: https://travelregistration.state.gov/ibrs/ui/pages/common/Subscribe.aspx
  • Faculty Leader shall collect and have available on-site a copy of the following for each student. Additional copies will be given to the department chair and CIE:
    • Health Information Form (from Student Application)
    • Emergency Contact Information (from Student application)
    • Passport details pages (pages with picture and signature)
    • International flight arrival/departure details if there’s no group flight or if participant is traveling separately
  • Faculty Leader shall provide the college dean, department chair, CIE and participants with the following
    • Program leader contact information (cell phone number, etc.)
    • The 911 emergency phone number equivalent for the country you visit
    • A contingency plan for your students if an emergency occurs (meeting places, etc.), including what they should do if the leader becomes incapacitated. Use the UNH Emergency Plan Template.
    • U.S. embassy number, including the after-hours emergency contact for the American Citizen Services unit, for the country you are visiting

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UNH Emergency Contact Numbers:

  • UNH 24 Hour Emergency Dispatch
         +1-603-862-1427
  • Center for International Education Office Hours: Mon-Fri 8am-4:30pm E.S.T.
         +1-603-862-2398
  • CIE Emergency Contact Number
         +1-603-767-8547
  • International SOS Alarm Center
         Call collect:  +1-215-942-8226

In the case of a crisis situation:

  • Your first responsibility is the safety and well-being of program participants. Do whatever is necessary, whether this means obtaining prompt and appropriate medical attention, or obtaining embassy or police intervention.
  • Immediately after doing everything possible to assure participants' safety, contact your department chair/Dean, the Center for International Education, and/or the University Emergency Group (UEG) via UNH Dispatch. The appropriate UNH representative in Durham will coordinate UNH's response to the crisis, including contacting family members, if necessary.
  • Keep a detailed factual record of the crisis development and your actions, including: dates, times, and names and contact information for all involve, especially local emergency assistance (doctors, police, consular officials, school contacts).

CIE must be kept informed on a regular basis in the event of an ongoing crisis:

  • Notify the local U.S. embassy or consulate about the crisis, and follow any procedures they require. If there is a continuing risk to the welfare of the students (during a terrorist threat, for example), ask the appropriate embassy or consulate officer to advise you on a regular basis how you and the students should respond. If the embassy advises you to notify local police, do so and follow any procedures they may require as well.
  • Individual students may choose to return to the U.S. Every reasonable effort will be made to allow them to continue their academic program on campus. Refund policies are outlined in the Student Handbook and in the Understanding and Paying Your Tuition Bill Handbook.

Evacuation

  • Decisions on program cancellations and evacuations will be made by the UNH president based on careful examination of facts from a variety of resources.
  • A plan for evacuation will be developed through consultation with you, the UNH president, the UEG, the U.S. Embassy and State Department, and other appropriate individuals and organizations.
  • The plan would be transmitted to you in confidence and UEG would continue to work closely with you throughout the process.

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