Curtailed Operations Policy

Curtailed Operations Policy

Tuesday, October 15, 2013

Oct. 24, 2013                       

To:       Members of the University Community                                                                                       

From:  Dick Cannon, Vice President for Finance & Administration

Re:      Curtailed Operations – Normal Work Week and Weekends

As we approach the winter season, I want to remind each of you of the University’s policies and procedures for declaring curtailed operations.  Although we hope for a mild winter, we must be prepared for extreme weather situations. 

DECLARING CURTAILED OPERATIONS

The campus includes eight miles of roads, forty-eight acres of parking lots and fifteen miles of sidewalks.  We must allow sufficient time to maintain these surfaces so that properly attired students, faculty and staff can move about safely within the campus in order to reach destinations and carry out normal activities.  We have many commuter students and operate an extensive bus service.  We must consider road conditions in the surrounding area.  The decision to curtail operations is made when the campus is, or is expected to be, unprepared for parking and pedestrian traffic, local road conditions preclude continuation of bus service and/or there are utility and power outages that impact our working environment.  Decisions to curtail typically relate to the basic teaching, research, public service and administrative responsibilities of our campus.  Decisions to curtail athletic events, conferences and events that have sold advance tickets are made and announced separately.  Further details will be posted on the University’s Web site. 

Once we curtail operations, selected radio and television stations, the UNH Alert-Roam Secure System, the UNH Storm Information Line (862-0000) and UNH Web site will carry announcements.  If you have not yet signed up to receive text messages concerning Curtailed Operations, go to alert.unh.edu to register your e-mail address, cell phone, pager or Blackberry. 

PROCESS

When the decision has been made to curtail operations, announcements will be made immediately and will include information about affected work shifts and classes (morning, afternoon and/or evening), the Wildcat Transit bus routes and Winter Parking Ban, if applicable.  Our goal is to make these announcements by 4:00 a.m. whenever possible.  Circumstances permitting, we will endeavor to provide two hours advance notice of any curtailment during normal working hours and to make the curtailment effective with the end of a class period. 

Please do not tie up telephone lines by calling administrative offices, University operators or UNH Police to inquire whether a closing announcement is going to be made.  Any decision to curtail will be announced as quickly as possible.  Please also understand that some radio and TV stations post our announcements more quickly than others and may use their own terminology.  The UNH Storm Information Line and UNH Web site will have the complete information if there is any doubt. 

When the University curtails operations, Holloway Commons and Philbrook Hall will operate from 9:00am until 7:00pm.  All other dining venues will close until the University reopens.  That list  includes Stillings Hall, Gabe’s, Wildcatessen, Union Court-MUB, Albert’s at Kingsbury, Zeke’s at the Library, the Dairy Bar,  CornerStone 1926, and the Philbrook Café. 

It may be necessary to close dining operations or retail venues early due to inclement weather regardless if curtailed operations is called.  Notices will be posted in all facilities as soon as decisions are made. 

PRIORITY PERSONNEL

A declaration of curtailed operations means that only personnel who perform priority support services are required to report to work or to remain at work.  Because UNH is a residential campus, regardless of the weather conditions, we must continue to provide services to our student population and ensure that our physical plant is properly maintained.  If you are unsure whether your position is considered priority in a weather emergency, please check with your supervisor.  Employees designated by their supervisors as priority personnel will receive up to the hours of their normally scheduled shift in equivalent time off for hours worked during curtailed operations.  In certain operations requiring continuous 24-hour service, staff members may be authorized payment instead of equal time off.  If you are not considered priority, please do not travel to campus. 

USE COMMON SENSE

UNH is a walking Northern New England campus.  Snow and ice are a fact of life in our climate. UNH follows recommended salt application practices intended to reduce over-application and the resulting pollution of our brooks while maintaining safe conditions.  Despite best efforts, the campus community should anticipate that parking lots and walks may be slippery and wear appropriate footwear and use caution.  If we do not declare curtailed operations, all offices are open and all classes are held as scheduled. We must naturally make our determination based on available weather forecasts and the predicted condition of the campus and immediate vicinity. If staff consider that traveling conditions near their homes are unsafe, they may choose to stay home. They can take vacation or earned time, use accrued compensatory time, make prior arrangements with their supervisor to telework from home, or take advantage of another flexible work arrangement, as outlined in USNH’s Flexible Work Alternatives Policy  http://www.usnh.edu/olpm/USY/V.Pers/C.21.htm.  If faculty find it unwise to come to campus, it would be helpful if they would make a special effort to contact their students, especially commuter students, so that no one travels to UNH unnecessarily.  Campus buildings are not unlocked during curtailed operations. If you must have access during curtailed operations please see your supervisor about obtaining a key.  Procedures for the reporting of incidents and injuries can be reviewed at http://www.unh.edu/hr/wc.htm#reporting

RADIO, TELEVISION AND STORM INFORMATION LINE INFORMATION

UNH will post details on curtailed operations as follows:

UNH Storm Information Line                      CALL                      862-0000

UNH Home Page  www.unh.edu  Click on Storm Information link in the UNH news section for details     

Radio Stations

Station                                                 Location          Number on Dial

WERZ-FM/WHEB-FM/WMYF-AM     Portsmouth      107.1 FM/100.3 FM/1380 AM

WHOM-FM/WBLM-FM                      Portland           94.9 FM/102.9 FM

WJYY-FM/WNHI-FM                         Concord           105.5 FM/93.3 FM

WKXL-AM/WTPL-FM                                    Concord           1450 AM/107.7 FM

WLNH-FM/WBHG-FM                       Gilford             98.3 FM/101.5 FM

WOKQ-FM/WSHK-FM                       Dover              97.5 FM/105.3 & 102.1 FM

WTSN-AM/WBYY-FM                       Dover              1270 AM/98.7 FM

WUNH-FM                                          Durham           91.3 FM

WZID-FM/WFEA-AM/WQLL-FM       Manchester      95.7 FM/1370 AM/96.5 FM

Television channels

WBZ-TV                                              Boston, MA                

WCSH-TV                                           Portland, ME               

WMUR-TV                                          Manchester, NH                      

Winter Parking Ban

The winter Parking Ban runs from December 1st through March 31st, and is in effect nightly regardless of weather.  If conditions warrant, the starting and ending date can be changed with public announcement.  During this time parking is prohibited at any time between the hours of 12:00 midnight and 6:00 a.m.  in all but “Weather -Conditional” or Exempt” lots (see below).

“WEATHER CONDITIONAL” LOTS

These lots are open and available after midnight on nights when no declared snow emergency is in effect.  These lots resume their normal permit requirements at 7 a.m. the following weekday morning.  It is the responsibility of the motorist to ascertain the status of the Weather-Conditional lots (status is posted on signs at entrances to these lots and on a recorded message at 862-1001).  The Weather-Conditional lots are:  Lots B and C.  Lot H (faculty/staff section only) and Lot T are also conditionally available for parking until 2 a.m. only. The visitor section of Lot H is non-exempt and closes directly at midnight.

“EXEMPT” LOTS

These lots remain open and available for after-midnight parking, regardless of weather conditions.  The Exempt Lots are:

All “Resident” lots, with appropriate permit

A-lot Section 4 (rear, nearest to Gables)

Visitor Lot

Specially-reserved spaces (Hall Director, Dean, H/C, etc. with appropriate permit)

Emergency Services Lot

Mast Road I Lot

West Edge Lot

All Handicap Accessible Spaces

Note that UNH Manchester, UNH School of Law, and Cooperative Extension County offices make weather-related decisions independent of UNH Durham