PrintSmart Project Saved $475,000 in 2012

PrintSmart Project Saved $475,000 in 2012

Wednesday, February 06, 2013

Great ideas are worth waiting for. In 2011, it took a few months to assess UNH’s printing and copying habits before a new cost-saving program was implemented. Now, the numbers are in for the first full year of using PrintSmart and they’re huge; more than $475,000 in savings-huge. 

PrintSmart was developed as an effort to consolidate all copy, scan and fax needs into one multi-functional device (MFD) managed by one company. Conway Office Products was the partner UNH chose, and they proposed Xerox devices as the MFD.   

Through leveraging all of the campus copy volumes, the process greatly reduced the cost-per-copy for the entire campus. Other cost reduction strategies included having devices default to print double-sided copies, and copying in black and white rather than color. 

The MFDs are networked so that multiple offices can print to one device, eliminating the need for multiple desk-jet and laser printers, resulting in less expensive per-copy costs. What’s more, the new Energy-Star rated Xerox MFDs are more efficient than their predecessors. The high quality of the color and black and white materials from the MFDs should be noted as well. 

The savings are a combination of reductions in cost-per-copy, reduced energy use, and the purchase of paper and desk-jet and laser cartridges. The total savings for 2012 ($475,328) is almost double the initial estimates, and represents about a 36 percent savings over 2011.   

According to David May, associate vice president of Business Affairs, despite the impressive results, even more money could be saved. There are at least 194 laser printers still in use (down from 331) and it’s likely other non-networked machines still exist as well.   

In addition, an estimated 450 desk-jet printers are in use around campus (down from 646). Desk-jet printers are the most inefficient and costly means of producing poor quality copies.  

 A reduction in the use of laser and desk-jet printers will lead to further cost reductions. A further strategy to increase current savings is to comply with the current defaults of double-sided, black and white copying, unless color and/or single sided is a necessity.   

“The campus community should be commended for embracing the PrintSmart effort and driving such significant savings. We look forward to enhanced savings with our next PrintSmart update,” May said.